| Well, you have
written a supposedly one-page report, maybe for the boss, or for school,
or to post on the web for sale. But your one page report has somehow
spilled over onto another page. And the bad thing is…just a line or two
or a paragraph has escaped to page two. Perhaps you just need to print one
copy and you really don't want to staple it together, looks so
unprofessional. Or maybe you need 50 copies and now you will have 100
sheets of printing, fifty of which will have just a few lines on it. You
could try to cut some copy, but you have written your topic so tightly
that there is just no "fat to trim". What is a person to do?!
Relax, calm down, there is a simple solution (you know it must be
simple if I use it!). After you have typed out your masterpiece, go into
Print Preview. You can get there by clicking on "File" in the
menu bar, then down to "Print Preview", or click on the
"Print Preview" button, the one with the magnifying glass over
the sheet of paper.
Once you are in Print Preview mode, you will see the offending lines,
plain as day. Now here is the fun part. There is a little button called
the "Shrink to Fit" button. It looks like three pieces of paper,
two darker ones and one white one, with a curved arrow from the two to the
one. This is the shrink to fit button and it is your friend. Click it and
the two pages will become one! Fantastic, magical…cool!
What happens is that Word will go through the document and adjust each
font size until the second page information fits on the first page. You
will need to view the output to make sure it is not too small, but on
two-page reports or small documents, there shouldn't be a problem. Here
are some before and after screen shots. Same
document, shrunk to fit!
What was two has now become one! Eureka, I have done it!
You can undo the "shrink to fit" operation unless you save
the document after shrinking. If you save it, you will have to manually
resize it.
© August 2003 by Steve Maurer
Steve Maurer Publications
Fayetteville, Arkansas United States of America |
