Group Mailing Lists in Outlook Express
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It is very useful to have mailing groups...
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| sometimes called "distribution lists",
if you have messages that you send out to specific groups of people. For
instance, you might mail out family updates to Mom and Dad,
grandparents, cousins and other family groups. In my Outlook Express
address book I have a Maurer family group (for my side of the
family), a Dorsey family group (for my wife's folks),
a cousins group, and a close friends group. I also have a group called
"All Family", which is a group of groups! |
Here are the steps to create a mailing group in Outlook Express:
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1. Open Outlook Express and go to your addressbook. |
2. From the menu bar, select "File"
>> "New group...". |
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3. A dialog box will pop up. In the text box, type a
name for the group (for example, Family). |
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4. After you have typed in a name, click on the [Select members]
button. Your address book will open for you to select members for the
group.
5. To add members, highlight the names of the people you want to add and
click [Select] button in middle bar.
6. To select several at a time, hold down the CTRL key on your
keyboard. This will all you to highlight several names, even if they are
not adjacent.
7. After you have selected all the names you want to add, click on the [OK]
button at the bottom. This will close the select screen and return you
to the group information screen.
8. If you wish to add some information about the group, click on the
group details tab. If not, click on the [OK] button and your
group will be added. |
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You can make groups of groups (sounds funny, doesn't it) by
creating a new group and then adding other existing groups
as new members. This is helpful if you have some messages that only go
out to certain select groups, and other messages that can go out to more
than one list. |
To mail to the group:
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1. Start a new message.
2. Click on one of the address fields icons (to: cc: or bcc:).
3. Your address book will open and you can select the group name (in our
example, My Family). When you add the group name, all the members of the
group will get a copy of the email message. You can add more than one
group, in any of the address fields. |
Adding new members to the group:
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| New members can be added, or members can be
deleted, by going to your address book and double clicking on the group
name. It will open the group dialog box and you can edit the information
for the group. |
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