================================================================= Maurer Publications Computing Tips - Issue #010425 ================================================================= Publisher: Steve Maurer, Maurer Publications Date: 04/25/2001 ================================================================= In Today's Issue: Note from the editor: 1. Article: Importing and Exporting Address books in Outlook Express 2. Today's Quick Tip: Auto-completing web addresses 3. Quote of the Day: 4. Subscription information ================================================================= A Note from the Editor: I hope you enjoy this edition of our tips newsletter. The main article was inspired by a person who contacted me concerning sharing an addressbook with her computer group. You might want to print out the article for future use and to have an easier to read format. Steve ================================================================= 1. Article: Importing and Exporting Addressbooks in Outlook Express If you'd like to export an addressbook from Outlook Express so that it can be saved in another email client or used in a different type of program, like a spreadsheet or database program, here is a tip on how to save it as a text file or CSV. You can also use this technique to make your address distributable, such as to hobby groups and clubs! ______________________________________________ 1. Open Outlook Express email client. Choose "file" from the menu, then scroll down to "export...". Choose "addressbook" from the side pop out menu. 2. You will then be given some choices, at least two. They will be choices for the export format. One is Microsoft Exchange addressbook and the other is "text file (comma separated values)". Choose text file (csv) and click "Export". 3. You will then get the export wizard. You will need to select a place to store the file. Use the "browse" button to locate a place to store the file, I would suggest "desktop" to make it easy to find. Make a name for the file, like "myaddresses" and choose a format, either txt or csv. Click "save" and you will be taken back to the wizard. 4. At the wizard box, click "Next" and you will get a new dialog box where you can choose which fields will be exported. For instance, if you have Names, email address, and phone numbers checked, but don't wish to include the phone numbers, just un-check that box. When you have selected the fields you want, click "finish" and the program will create the file. (I would suggest that you create the file both as txt and csv. Comma Separated values are great for importing into databases and spreadsheet.) To import the addressbook into an addressbook in Outlook Express, choose "file" then "import..." "other addressbook". You will get a dialog box asking for the type of file. Choose "text file (comma separated value). Just follow the directions and the new addresses will be exported. Note that if, during the importing process, OE finds matching addresses it will ask if you want to overwrite. To distribute the addressbook you have several options. You can save the file to a disk, attach to an email message, or post it to an Internet location. __________________________ If you open the addressbook and choose "File" "Export..." "addressbook", you will only be able to export in the WAB format, which is proprietary to Outlook Express. Importing the same, just WAB. However, there's a good use for this if you are using OE. It's an excellent way of backing up your addressbook! Save the file using the date for the name, for example 042501.WAB, and save it to a folder, or even better, to a removable disk that can be stored in a safe place. If your addressbook becomes corrupted, deleted or otherwise comes up missing, you can restore it by importing the dated WAB file. To import it, choose "File", "Import" "addressbook" (not "other addressbook), from either the main OE or the addressbook menus. Navigate to the file and import it. I usually backed up my own addressbook at least every month, sometimes more often. It really comes in handy if you have to format your drive or move to another computer. Article By: Steve Maurer, editor of Maurer Publications Tips Newsletter ================================================================= 2. Today's Quick Tip: If using Internet Explorer, versions 4 and above, you can enter an address easily if you will just type the domain name, then press the Ctrl + Enter keys. This will automatically add the . and the .com extension. (This will only add the .com extension however.) ================================================================= 3. Quote of the Day: Nothing in the world can take the place of persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; un-rewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. Calvin Coolidge ================================================================= 4. Subscription information: This newsletter is sent ONLY to the subscriber who requested it. If you received this as a forward, we invite you to subscribe! To submit an article for consideration, email - To Subscribe, email - To unsubscribe, email - Please pass this to a friend who may be interested! Contact Info: Steve Maurer Maurer Publications and WebDesign Check out our new tips and tutorials section! <><><><><><><><><><><><><><><><><><><><><><><><> IT'S HERE!! My new eBook, Email Primer - From @ to Zip is now posted on my site. Follow the links to the book information page and you can download from there!